People tend to be less attentive to a board meeting that is remote than they are in person. It’s much easier to give in to the temptation to check emails, eat an ice cream or snack, or answer the phone. You can overcome the majority of these problems by organizing your meetings efficiently. The following best practices will help you keep virtual meetings on time, secure and productive.
Use a reliable and secure online portal with board-management software that includes an agenda maker and video integration. Additionally, it comes with useful tools like task managers and document centers. These tools let you hold meetings without having leave the portal, and ensure that everyone can access them regardless of location, time zone or device. It is also www.boardgreenroom.com/secure-data-recovery-services-reviews/ a good idea to designate a moderator for your meeting, since they will oversee all of these systems and make sure that the technology functions properly.
Make sure to send out reminders to the meeting at least 24 hours prior to the call. This will reduce the number of attendees who don’t show up and ensure that the attendees have all the information they require to be able to participate. Use an agenda template to provide specific details of the conference so that participants don’t lose their way throughout the discussion.
If a member cannot attend a remote board meeting they must supply the board with a formal statement outlining the reason for their absence and describing any reasonable accommodations requested. The board must then decide whether the reason is legitimate. This can be a complicated process however, the board must strive to be as fair and consistent as possible.
